EHR Vaccines

For EHR Meaningful Use, providers must submit electronic data to immunization registries. Usually dental offices do not give vaccines and thus are eligible for an EHR exclusion, or, if in Stage 1 MU, may choose another menu measure.  See EHR Frequently Asked Questions.

If you do provide immunizations, you can enter vaccine data in Open Dental and export the data in HL7 format.  Before entering patient vaccine data, Set Up Vaccines.

In the EHR window, click Vaccines.

Listed are all vaccines already administered to the patient.

Export HL7: Export the selected vaccine data as a HL7 VXU standardized message, saved as a txt file.  You can select multiple vaccines to export at once.  Vaccine data entry is less strict than vaccine exporting, so you may enter vaccine data without exporting if desired (e.g. non-EHR offices).

Submit HL7:   This feature currently cannot be used because email is not secure.

Patient allows exporting to other EHRs:  A per patient setting. Indicate whether the patient does or does not want the vaccine data exported for use by other dental or medical offices.
- ??:  unknown.
- Yes:  Patient has sanctioned vaccine information sharing.
- No: Patient wants to keep the vaccine data within the dental office only. This setting never blocks the vaccine data export.

Enter Vaccine Data
Click Add to add a new vaccine, or double click to edit.

Enter the vaccine data. Some information is required.

Vaccine Defs:  Options are defined in Vaccine Setup.  Drug Manufacturer will auto-populate based on the selected vaccine.

Date Time Start/Stop: Auto-populated with today's date.  When exporting vaccine data, the stop date may be blank, or may be the same as the start date. If any other values are entered for the stop date and an export is attempted, the export will be blocked.

Amount:  The numerical value of the dose administered. May be a fraction.

Units:  The amount's unit of measurement.  Options are defined in Drug Units.

Lot Number and Date Expiration:  Required when exporting and Administration Note is NewRecord. Optional for historical vaccines.

City and State Where Filled:  Auto-populated based on Practice city and state.  State is required when exporting.  City is required when Completion Status is anything other than NotAdministered.

Completion Status and Refusal Reason:  Refusal Reason is required when exporting if Completion Status is Refused. If a Refusal Reason is specified when Completion Status is not Refused, then the export will be blocked.

Observations:  To add an observation, click Add.